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Skip to content Skip to search Skip to footer Financial Services Open Menu Back Close Menu Search for: Search Close Search Topics Forms Offices and Contacts Institutional Data Student Accounts Open Search Procurement Card Program The Procurement Card Program provides employees with a convenient method of paying for business related expenses using a university liability credit card issued in the name of the employee. Participation in the program is optional and requires approval from management. Program Overview Procurement Card purchases must adhere to the Business Expense Policy. More restrictive policies may be set at the department or school level. However, it is the responsibility of the department or school to document, communicate, and enforce any restrictions they impose. The university receives a nightly transaction feed from the credit card processor. These transactions are loaded to Workday and available to be pulled into the Cardholder’s expense report. Payment to the credit card processor is handled centrally. There are no statements that need to be reconciled or paid by the department. Departments participating in the program are subject to transaction reviews and compliance audits by program administrators, resource management and the internal audit department. Failure to comply with applicable university policies may result in the suspension or cancellation of the department’s participation in the program. To get started, complete the Procurement Card Application. Cardholders should complete the Procurement Card training in Learn@Work before card can be released. Training course will be assigned once application is processed. Cardholder Account Changes Limit changes, disputes, cancellation and activation requirements Cardholder Responsibilities Cardholders must be knowledgeable of all applicable university business and travel expense policies Compliance Audits Information about compliance audits Procurement Card Policies Procurement card policies, unallowable purchases and practices Questions? Contact Amy Wancket or Sherri Marshall (314) 935-2328 Email Program Administrator Financial Services Topics Banking and E-Commerce Accepting Credit Card Payments Deposits &＃038; Recording Payments Business Expense Policy Compliance &＃038; Controls Financial Transaction Approvals Supporting Documentation Travel &＃038; Non-Travel Business Expenses Insurance and Risk Management Business Travel Accident Insurance Contracts &＃038; Certificates of Insurance Notary Bonds Property and Liability Insurance Vehicle Insurance Workers’ Compensation Other Accounting Topics Bond Compliance Change Fund Accounts Guide to Internal Controls Recharge Centers &＃038; Specialized Service Facilities Records Management Policy AIS Subclass Object Codes Paying for Goods and Services Accounts Payable Contacts Check Cancel / Reissue / Copies Electronic Payments Personal Liability T&＃038;E Cards Procurement Card Program Vendor Resources Payroll and Time Reporting Employee Self Service For Fellowship Stipend Recipients For Payroll Administrators Payments to Foreign Individuals Payroll Deadlines Payroll Services Office Tax Withholdings Property and Equipment Asset Retirement Asset Tagging Sponsored Projects Accounting Additional Resources Annual Reports Award Management Cost Sharing FDP Financial Closeout &＃038; Reporting Guidelines Fixed Price Agreement Balances Non-Personnel Costs Off Campus Policy and Procedures Personnel Costs Program Income Resources &＃038; Training Sponsored Expenditures Guidelines Subrecipient Monitoring Sponsored Projects Accounting Office Tax Topics Collecting Sales Tax Contacts Contributions Foreign Payees Gifts, Prizes &＃038; Awards Non-Missouri Entertainers Paying Sales &＃038; Use Tax Relocation Expense Payments University Tax Exempt Status Unrelated Business Income Workday &＃8211; Additional Help &＃038; Best Practices Customer Accounts Expense Reports ©2024 Washington University in St. Louis