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Skip to content Information for: Prospective Students Current Students Faculty & Staff Alumni Industry Apply Now! It's easy to start your application. Undergraduate Admissions Graduate Admissions Dual Degree Program Graduate applicants: Attend an info session and skip the application fee McKelvey School of Engineering Academics Academics The world needs difference-makers. 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News Explore the latest news from the school with stories ranging from groundbreaking research to how McKelvey Engineering students are making an impact in the world. Notables Engineering Magazine Engineering Momentum is the school’s bi-annual magazine featuring stories about research, faculty, students and alumni. Main Menu About About We're here to create a positive impact in the world. About McKelvey Engineering St. Louis Strategic Plan Equity, Diversity & Inclusion Celebrating Black Engineers in STEM Women & Engineering Center About Leadership Meet the Dean National Council Senior Leadership About Facilities Buildings Makerspace Machine Shop Tour our buildings About Engineering Directory WashU Directory About University Partners Gephardt Institute Institute for School Partnership Skandalaris Center Sustainability About Main Menu Don't know where to start? Prospective Students Current Students Faculty & Staff Alumni Industry Start your application today Undergraduate Admissions Graduate Admissions Dual Degree Program Graduate applicants: Attend an info session and skip the application fee Search Trending Searches graduate admissions academic programs financial aid academic calendar maps & directions summer school Home Offices & Services Non-academic Offices Event Planning & Space Reservation Non-academic Offices Event Planning & Space Reservation Reserve spaces within the McKelvey School of Engineering and learn about school resources available for event planning. Related links Industry RelationsEngineering ITHuman ResourcesMarketing & CommunicationsInternational RelationsFaculty resources & policies previous slide next slide Go to slide 1Go to slide 2Go to slide 3 The Office of Events is responsible for the planning of high-impact, school-wide events in support of key McKelvey School of Engineering initiatives. Working closely with the Dean's Office, faculty, as well as other groups within the school, we strive to create opportunities to further awareness, community building and engagement. What we do Planning a conference or an event? We can help with that! From proposals to post-event follow up, we can help prepare budgets, define your vision, manage logistics, and prepare post-event reports. In-person, hybrid, or completely virtual, let us help you strategize your event goals and vision. Planning events involves a lot of moving parts. Following timelines are useful in making sure we have enough time to prepare everything before the deadline.&＃160; Event request form Reserve space Current University Guidelines on Meetings and Events Members of the McKelvey Engineering community are encouraged to review the Danforth Campus' updated events and meetings protocol. Please also review the Events with Visitors Checklist for more tips on how to host in-person events in light of campus safety protocols.&＃160; Reserve a Space Welcome to Reserve-A-Space. To get started: Enter the date and time of your event. You may also select the &＃8220;recurrence&＃8221; button to select multiple dates. To select a space, use the Facilities drop-down menu to first select the building where the space is located. You may also scroll down the list and select a view to help narrow your choices. Select an attendance. Available spaces will be displayed based on the attendance you enter. Hit &＃8220;Find A Space.&＃8221; A list of available spaces will display. To learn more about a space listed, click the name of the space. To select a space for your request, click the plus sign next to the space and then click continue. All fields on the Details tab with a red asterisk are required. Under the "Organization" drop-down, you will only see organizations with which you are affiliated. When the form is complete, click "Submit". In order to facilitate a fair and equitable space reservation process, the reservation system can be accessed anytime. Spaces are listed by building name. Room availability is viewable for every space in the system. Please note spaces will not be confirmed until 2 full weeks into the semester to allow for shifting classes. Requests for space during this 2-week window will be canceled and will need to be resubmitted. We are unable to reserve premier spaces, classrooms, or conference rooms for study groups and/or TA hours. If you need additional help with the system or to find a list of campus spaces and schedulers, email [email protected]. Ready to reserve? Login to Reserve-A-Space Additional Resources Are you looking for options or new ideas? This list contains tried and true options for all event-related needs including everything from off-site venue&＃8217;s to catering to transportation and much more. Companies appearing on this list were provided by other WashU meeting and event planners after receiving excellent service. The list will be updated periodically! WashU Meeting & Event Planner Survey Results Event Planning Timeline Sample Event Check List Budget Tracking Tool Rental Linen Color Chart Branded Promotional Products (approved vendors) Sustainable Gifts Virtual Events & Resources Virtual doesn&＃8217;t have to feel distant or complicated. Our office can help by providing direction to bring your meeting or event together for a real, authentic experience. We have great tools to make your next virtual workshop, conference, information session or special event engaging and successful. If you're interested in hosting a webinar or virtual event, ask us about our webinar license and the Virtual Attendee Hub through our license with Cvent. We look forward to showing you how these tools will benefit your next virtual project Social Event Ideas & Resources&＃160;Sample Social Event Programming&＃160;Virtual Tid Bits During the planning stage, use this supportive Virtual Event Checklist as a guide of things to consider when hosting a virtual event. A variety of additional resources and information can be found on the University Event Management page, under the "Find a Space" section.&＃160; For larger or more complex virtual events that require additional assistance, please contact the McKelvey Engineering Office of Event Support at [email protected]. Campus Partners The Campus Life Event Management team is devoted to making your event exceptional. To accomplish this goal, we partner with other departments and vendors on campus. View a complete list of campus partners at the university's Event Management website.&＃160; Youth Protection The purpose of this policy is to provide for appropriate supervision of children under the age of 18 (referred to herein as &＃8220;minors&＃8221; or &＃8220;youths&＃8221;) participating in activities and programs taking place on Washington University property, in University owned or managed facilities, or under the exclusive authority and direction of the University in other locations. A full copy of the Youth Protection Policy along with helpful resources are available can be found https://youthprotection.wustl.edu/policy/ Contact us Tammy HaneyDirector of Event Management Cindy AlvarezEvents Specialist Kourtney ShawEvents Specialist&＃160; Contact us &＃160; Facebook Twitter LinkedIn Instagram YouTube Engineering Departments Biomedical Engineering Computer Science & Engineering Division of Engineering Education Electrical & Systems Engineering Energy, Environmental & Chemical Engineering Mechanical Engineering & Materials Science Sever Institute - professional degrees Technology & Leadership Center - training for industry Contact Us Washington University in St. Louis McKelvey School of Engineering MSC: 1100-122-303 1 Brookings Drive St. Louis, MO 63130-4899 Contact Us Resources COVID-19 Resources Canvas Directory Equity, Diversity & Inclusion Emergency Management Engineering IT Maps & Directions Make a Gift WebFAC / WebSTAC ©2024 Washington University in St. Louis. 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