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Skip to content Skip to search Skip to footer Division of Biological and Biomedical Sciences The Young Scientist Program (YSP) Open Menu Back Close Menu Search for: Search Close Search About YSPAbout YSP Our History Executive Board Leadership Team Constitution Sponsors Other Local STEM Programs Our ProgramsOur Programs Teaching Teams Summer FocusSummer Focus Summer Focus Alumni Continuing Mentoring For EducatorsFor Educators Request a Teaching Team Curriculum by Teaching Standards Virtual Curriculum For VolunteersFor Volunteers Submit a Reimbursement Background Checks &＃038; Training Calendar of Events Volunteer Registration Contact Us Giving Open Search Submit a Reimbursement Follow these instructions to submit a reimbursement request for a YSP purchase. Reimbursement requests should be submitted within two weeks of the purchase date. 1) Save your receipt(s) Keep the physical receipt until you have received your reimbursement. Receipts must be itemized and show the method of payment (not cash). The entire receipt must be visible and clear; folding or obscuring the receipt could delay your reimbursement. 2) Complete the DBBS Expense Approval Form Complete all fields except: Funding Source, Approval Signature, and For Office Use section. This form must be completed even if you are not a DBBS student. Download Expense Approval Form 3) Email documents to the YSP Finance Director Email your receipt(s) and Expense Approval Form to [email protected] The YSP Finance Director will approve the purchase, sign the form, add the appropriate funding sources (Cost Center and Gift Fund), and return the Expense Approval Form to you. 4) Complete an Expense Report in WorkDay Once you receive the signed form back from YSP Finance, complete an Expense Report on WorkDay. The DBBS Finance Team will process the final reimbursement. The receipt(s) and signed Expense Approval Form must be attached to the Expense Report. YSP Expense Report Instructions WUSTL WorkDay Tutorials Step-By-Step Written Guide &＃8220;Complete An Expense Report&＃8221; &＃8220;Introducing WorkDay&＃8221; eLearning To ensure a timely reimbursement, write the following in each Memo section of the Expense Report: Detailed description of the YSP event Nature/purpose of expense Fund to charge (specified on the Expense Approval Form) Expense Report: Memo Example Gift Fund: GF####### (YSP Summer Focus)Event: YSP Summer Focus Writing Course Breakfast on 07/27/23 in FLTC 207 & 208 for 20 attendees Purpose: Provide breakfast to Summer Focus Scholars and YSP volunteers during the Writing Course Any questions? Contact us! Katherine Floyd Director of Finance Email: [email protected] For Volunteers Submit a Reimbursement Background Checks &＃038; Training Calendar of Events Volunteer Registration The Young Scientist Program (YSP)Division of Biology & Biomedical Sciences660 S. Euclid AvenueMSC 8226-13-04St. Louis, MO [email protected] Us Facebook Twitter YouTube Learn More Teaching Teams Summer Focus Continuing Mentoring Executive Board For Educators For Volunteers ©2024 Washington University in St. Louis