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Skip to content Skip to search Skip to footer Emergency Medicine Open Menu Back Close Menu Search for: Search Close Search WelcomeWelcome Mission Clinical Sites Explore St. Louis Our TeamOur Team Leadership Division Chiefs Faculty Residency Administration Fellowship Administration Research Personnel APP DivisionsDivisions Critical Care Medicine EMS Toxicology Ultrasound EducationEducation Residency Simulation Fellowships Medical Students AlumniAlumni Giving Options ResearchResearch ECRCECRC Current Studies Researchers Research Fellowship Summer Research Program – EMERGE Journal ClubJournal Club Archive Tool Box News EventsEvents Emergency Medicine Event Calendar View Lewis Health Policy Symposia Code 3 Conference Jermyn Lectures Women in Medicine Symposium Guidelines for Patient Data Request Management EM Accounting Services EMIAA IV Magnesium for Acute COPD Exacerbations Publications Vanc/Zosyn and Kidney Injury IV Steroids for Prevention of Rebound Migraine Headache Ultra High Dose and IV Bolus Nitroglycerin for SCAPE Open Search Guidelines for Patient Data Request Management Guideline for Patient Data Request and Management Washington University Department of Emergency Medicine All patient data requests for the purposes of quality improvement/assurance, research, education, or administration will be initiated through the use of the Emergency Medicine IT Data Request Portal.  All resident requests will need to specify a faculty mentor. These requests will be routed for approval by the division IT group as well as the relevant directors related to the purpose of the request such as the EM Research Director, EM Residency Program Director, EM Patient Safety Director, or EM Business Manager. For research project requests, IRB approval documents as well as a copy of the approved IRB application will need to be provided.  A comparison of the IRB approved project and the data requests will be performed prior to data being released.  Special caution should be taken in the case of quality improvement/assurance projects which may turn into research projects or be published in the future.  At the time the project moves from quality improvement/assurance to research, IRB approval as well as the IRB approved application will need to be submitted.  No additional data queries will be performed until IRB approval is obtained in this circumstance. For projects being performed by students or residents, the faculty member mentor should be the listed principal investigator in the IRB application. Data query outputs will be placed in specific project folders in WUSTL Box. We will send you links to the file folders that contain your data set. WUSTL Box allows you to easily share and collaborate across campus, across the country, and around the world with a few simple steps. The data should remain housed in WUSTL Box folders to ensure compliance with university policies for HIPAA information security.  In rare circumstances in which it is absolutely necessary to download the data to other devices, please discuss with the division research director and/or IT group to be sure you remain in compliance with university policies for encryption and data security.  The division IT group will also assist with any needs to share the data with other investigators outside the division. Per Washington University IRB regulations, subject data and documents from research studies must be saved and accessible for at least seven years after the final closure of the study in the IRB to allow for auditing.  The EM Research Director should be notified of closure of research studies in myIRB to allow for a review of the data storage plan including both electronic and paper documentation. LINKS TO GENERAL WU POLICIES & WUSTL Box Office of Information Security, Policies, Standards & Guidelines HIPAA Privacy Office, Policies & Procedures WUSTL Box Department of Emergency Medicine660 S. Euclid AveCampus Box 8072Saint Louis, MO 63110Phone: 314-747-4156 | Fax: [email protected] Instagram LocationsWashington University Barnes-Jewish Hospital St. Louis Children's Hospital Missouri Baptist Medical Center Barnes-Jewish West County Barnes-Jewish St. Peters ©2024 Washington University in St. Louis